STUDIO T&Cs
RECORDING STUDIO TERMS AND CONDITIONS
These terms and conditions (“Terms and Conditions”) govern the hire of the studios located at Unit B, Weyvern Place, Guildford GU3 1LZ (the “Studios”). We may at our sole discretion update the Terms and Conditions at any time and it is recommended that you check our website from time to time to view the current Terms and Conditions. For the avoidance of doubt you accept and agree to the Terms and Conditions when you notify us that you wish to make a booking at the Studios.
1. Session Bookings
Subject to availability, bookings of a session in our Studios (the “Session”) can be made by telephone (01483 546395) or email (studio@larkrecordings.com) and are not valid until confirmed in writing and a non-refundable deposit equal to 50% of the booking fee (the “Deposit”) is paid. We reserve the right to refuse bookings and reschedule.
2. Payment
(a) Booking Fees
Studios Hire – from £80 per hour. Daily rate from £450 to include an engineer or Half Day at £250. The engineer is provided to help you get the most out of your time in our Studios, will guide you through your recording and if there is time at the end of your Session the engineer will perform a quick tidy up of your audio. If you require us to carry out editing of your recording it will be subject to an additional fee.
Dry Hire - £450 for a day or £250 for a half day.
Sunday - £500 for a day or £300 for a half day.
Mixing – from £100 per track
Mastering – from £50 per track
Custom produced backing tracks – from £100
YouTube video studio from £80 per hour.
If for any reason the Session overruns an additional time will be charged at a standard hourly rate.
We reserve the right to charge an admin fee.
(b) Payment Terms
You are required to pay the Deposit on making the booking. The balance of the Booking Fee must be paid no later than the date of the Session. We will withhold all copies of recordings, master and session files until all sums due to us are paid in full including any payment arising due to breakages or damage to our property. Payment can be made either by online bank transfer. We will exercise our statutory right to claim interest (at 8% over the Bank of England base rate) and compensation for debt recovery costs under the Late Payment legislation if we are not paid according to our agreed credit terms.
(c) Cancellation
We understand that circumstances may arise requiring you to cancel your booking. If this happens we regretfully are unable to return your deposit but the balance will not be payable provided that you have given us notice in writing of your intention to cancel no later than 7 days before the scheduled booking date.
(d) Guarantee
We may at our sole discretion require you to leave valid debit or credit card details as a payment guarantee in the unfortunate event of a loss or damage to the Studios including its contents.
3. Facilities
Unless you wish to hire the Studios for a dry hire (see below), we shall make the Studios and one operator available to you for the period of the booking and shall produce the master recording at the direction and subject to your monitoring and approval.
4. Your Responsibilities
(a) General
You shall be responsible for ensuring (i) the suitability of the Studios for your purpose, (ii) your equipment is compatible with the Studios, (iii) you and your invitees conduct yourselves in an appropriate manner and at all times abide with our rules, regulations and policies including but not limited to our health and safety policy, (iv) the Studios shall not be used in any way that might cause annoyance or disturbance to the other occupiers or users of the neighbouring units and noise levels will be kept at a tolerable level (v) you vacate the Studios and remove all your equipment and litter at the end of the Session and the Studios will be left in the condition in which you find it, (vi) the Studios will not be used for any purpose that is unlawful or prohibited by the Terms and Conditions; and (vii) you fully reimburse us for any damage or loss to our property as a result of your actions or inaction.
(b) Additional Responsibilities for a Dry Hire
(i) Provision of Equipment
We agree to provide the sound equipment as more fully described on our website without the services of a sound engineer. All equipment supplied shall be in good working order however in the unlikely event of a defect you are required to notify us as soon as you are aware of such defect and at our sole discretion we shall use our reasonable endeavours to repair or correct the defective equipment. It is understood that the equipment shall remain our property.
(ii) Liabilities
You undertake that you are competent with specialist knowledge and/ or training for the safe operation of the Studios and equipment. You shall be responsible for the Studios and equipment for the duration of the Session and are liable for any loss or damage that occurs during the Session. You will ensure that the equipment and Studios will only be used in accordance with the manufacturers’ guidelines for the purpose for which it is expressly designed. For the avoidance of doubt it is understood that equipment will not be modified or altered in any way without our prior written consent. Equipment is not to be hired or subhired to any third party without our prior written consent. You will be responsible for replacing or repairing any equipment lost or damaged during the Session and we shall be entitled to additionally charge for its full hire rate until the loss is settled in full.
(c) Use of Studios
(i)Health and Safety: You agree to abide by our health and safety instructions. We ask that only people directly involved in the recordings enter the Studios and reserve the right to require any person not so involved to leave the Studios. (ii)Smoking/ Drugs: Regretfully, smoking is not permitted anywhere within the Studios or its vicinity. We operate a zero tolerance policy on illegal drugs. Any infringement of this will result in your immediate ejection from the Studios. (iii) Parking: There is onsite parking however we do not take any responsibility for any damage or loss incurred as a result of parking onsite. Guidance will be given on arrival or booking on where to park. Please park considerately. (iv )Food and Drink: Due to the value of the equipment we would ask that you do not bring your own food and drink into the Studios.
(d) Indemnity
You hereby indemnify us irrevocably against any and all costs, claims, expenses and liabilities (including legal expenses) resulting from the breach or non-performance by you of any of your obligations hereunder.
5. Our Liability
To the extent permitted by law, we do not accept responsibility for any loss of or damage to persons or personal property. In the event of any failure or breakdown or unavailability of the Studios which prevents you from using the Studios we shall at our discretion either offer you an alternative session for the duration of the time the Studios was unavailable or credit or refund you the Booking Fee. We shall have no further liability to you beyond these remedies.
6. File Retention
You must bring an external hard drive or USB stick to take copies of the recorded material at the end of the Session and following your payment in full of the balance and any other payment due.
Save for when you engage us to provide our mixing services, we will hold all master recordings for a courtesy period of 30 days following the date of the Session after which they will be deleted. If we are engaged to supply our mixing services we will hold master recordings for three months from the date we supply a copy of the mixed track via a file transfer service such as We Transfer. If you want session files in addition to the mixed track you need to provide an external drive or USB stick to the Session.
7. Content of Recording
You warrant that nothing in the recording shall breach or infringe the rights of any third party or shall be in any way illegal, scandalous, obscene or libellous. Our decision as to whether something may be construed as in contravention of this provision shall be final.
8. Confidentiality
You undertake to not at any time disclose to any person or entity or use to your own advantage technical or commercial know-how, specifications, inventions, processes, initiatives or material relating to us which are of a confidential nature and have been disclosed to you or come into your knowledge as a result of your hiring of the Studios and any other confidential information concerning our business or its products which you may obtain or become aware of as a result of using the Studios. You shall not solicit any of our personnel you come into contact with as a result of your hiring the Studios. In the event that any of our personnel work for you within 3 months of leaving our employment you agree to pay us a settlement fee of £1,000.
9. Copyright
Unless otherwise agreed in writing, all recordings together with the performances and all copyright and related rights shall be entirely yours save that it is hereby agreed that we shall be entitled to use a short clip of the recordings in addition to any photographs and filming we take solely for the promotion of the Studios.
10. Miscellaneous
(a) Force Majeure: We shall not be under any liability for any failure to perform any of our obligations under these Terms and Conditions due to the occurrence of a Force Majeure Event. A Force Majeure Event is any fire, flood, explosion, strikes or such other trade dispute, war or civil disturbance, acts of terrorism, epidemics or acute outbreaks of communicable disease, Act of God or any other similar causes beyond our reasonable control. (b) VAT: In the event that V.A.T. becomes chargeable it is understood that all Booking Fees are exclusive of V.A.T..(c) Waiver: No waiver express or implied by either party of any breach or any provision of the Terms and Conditions shall operate as a waiver of any preceding or succeeding breach of the same or any other provision of the Terms and Conditions.(d) Governing Law: These Terms and Conditions shall be governed and construed in accordance with English law and will be subject to the exclusive jurisdiction of the courts of England and Wales.(e) We may freely assign and or licence our rights under the Terms and Conditions.